Board Meeting Recap 11/18/2006

Here's a Recap of the November 18th, 2006 Board Meeting.

Following the approval of the prior meeting's minutes, Patsy gave the Manager's Report. The high points were that we currently have 12 Units in the Rental Pool which is down from 14. We have also contracted to have the stairwell's painted, the rust spots on the hallway ceilings painted and the palm tree's trimmed.

Ray Keating followed with points that included re instituting the Nominating Committee as well as the Grievance Committee that had all but disappeared in the past few years. Jan Novak will take over the Nominating Committee and the Grievance Committee person will be announced.
Other points included, letters from Nancy Phillips regarding the needed improvements to the Dolphin Room, and letters from an Owner who wants to change the patio door heights on his units two sliding glass doors and replace them with French Doors.
We were also informed that there is an offer from a local vendor to provide High Speed Wireless Internet for the entire Cline's Landing Property for $8.00 per month per unit.

The Budget Review followed with Patsy. We apparently receive a small discount on the employee Health Insurance because we now have 10 employees. There was a considerable discussion regarding the number of employees on staff with the majority of the repairs and maintenance done by outside contractors. It was noted as an example that Bay Tree, the property next door is completing an $830,000.00 total rehab of the property all done in house. Their personnel do the electrical, plumbing and sheet rock repairs that we contract out.
Dick Uthoff stated he hoped there would be room in the budget for more money for our maintenance staff this Holiday Season...

Discussion of Long Range Projects was next.
We reviewed a proposal that was sent to Patsy regarding simply repairing the existing pool. The $70,000.00 estimate included refinishing the pool's bottom, replacing the tile/coping, and replacing the defective and recently replaced decking. This estimate does nothing to address the old pumps and plumbing as well as the inefficient design. It was determined that for each $100,000.00 of repairs, the 70 Two bedroom units would be assessed $760.00. The Penthouse units would be $1300.00. We have Pool designers from Cabo Pools and Spa's coming down in December to begin design work on a great new pool and pool area. The larger Hot Tub, Beach Entry, a Zero Edge as well as cleaning up the eyesore along the canal. The homeowners had asked for this proposal during the last Owners Meeting. Bob Wray and I will post the estimates and plans on this site as soon as they are available so we can decide whether to repair or replace.

The estimate of $15,000 to redo and repair the Dolphin Room was discussed.

The roof for the Building B is scheduled to be addressed in 2008 and was tabled for now as well as a proposal to do something else to the Sunset Lounge Deck.

Proposals followed by Sylvia Uthoff to demand that ceiling fans be removed immediately from Patio Balcony's as per the Master Deed, the pouring of a concrete slab in the NW corner of the property (the old dog run) for a playground to keep children out of the parking areas and the construction of a fence along the Ship Channel from the Pool Area all the way to the Station Street Pier fence. (The purpose is to prevent a child from someday falling into the 5 foot deep water along the Ship Channel.) Although it has never happened and we are not every child's parents, it was discussed... The possibility of adding more ladders along the channel was discussed as well.

Those are the High and Low Lights of the public portion of the Board Meeting. The Members continued their discussions in private to select a replacement for Ed Kelly's seat which is vacant as well as other issues.

Randy Clay

What's Happening 07/25/06

The Blackout of '06..

The Owners that were here last Friday night when the power went out already know how quickly it gets warm in your home. For those who were not here, it got hot fast. Luckily, no one currently depends on the electricity being on for life sustaining equipment, but it would have been a life threatening problem in the past had our very expensive and much heralded "Roof Top Generator" not automatically begun operation when the power failed on the Island.

That's just what happened...

No word yet from the current Board Members regarding the the loss of power last week, but I spoke with Dick Uthoff as he passed in and out of Patsy's office today with a thick file folder under his arm. Dick said "Stuart & Stevenson, the manufacturer of the equipment, failed to service the Generator properly". He said "that the Batteries that operate the switching system when the power goes out were not hooked up properly". (Of course this would have failed the maintenance test prior to them finishing the most recent service call...) Along with this problem, I understand Patsy did all she could do, but was unable to manually get the unit started. (Thanks for your efforts Patsy!)

It appears that each employee should be trained as to the operation of the unit and the location of an override switch that turns it on in case these batteries should ever fail again.

I'll pass along the official explanation from a current board member when it becomes available.

Randy Clay #108

What's Happening 07/01/06

The summer is in full swing here in at Cline's Landing. Lot's of boats, cars, people and parties.

The boats are coming in with lots of Kingfish, Spanish Mackerel and Shark from the end of the Jetties along with Trout and Reds from the second gut of the surf.

The cars have arrived here in force and we are paying for the poor decision to give up 10 parking places in favor of the new angled parking plan in the lot. Every space was full last night, including the Reserved Boat Spaces. They were full of cars and some double parked in front of the boats. We cancelled our trip this morning as there was no way to get the boat out.

The people have been arriving steadily over the last few weeks, lots of old friends enjoying vacations and new owners preparing their units as well.

The parties go on across the Island, however the 4^th of July party for the kids on Saturday July 1^st was a real success. Dozens of happy kids were enjoying a Piñata, Balloon toss and lots of food and drink. Thanks to Bob and Marianne Wray for their hard work and great party.

We have a question for you this month. We have a number of owners who have poor reception on their cable TV. Please let us know if you are having a problem as well either by a post here on this site or to us at Clays@centurytel.net.

Randy Clay #108

What's Happening?

Cline’s Landing has enjoyed a number of safety enhancements, maintenance projects and general property cleanup since the last Board Meeting. Thanks to each owner who passed along their concerns and observations to Tonya Clay. The rather extensive list was presented to the Board.

Our combined voices were heard in regard to Pool Safety. After trying for months to get the slick paint around the pool fixed to stop the almost daily slips and falls, our new President Ray Keating, Patsy and our Maintenance Guys had the "new paint" on the pool within days. The "grit" in the paint is somewhat uncomfortable to the touch, but that's a small price to pay for the safety of our owners, kids and grandkids.

The board also asked Bob Wray and Randy Clay to look into the upcoming need to repair, renovate or replace our pool and pool area. The pool is our largest and most frequently used amenity. It serves as the centerpiece of the property and was high on the list of concerns of many owners prior to the Board meeting. There were many suggestions discussed including:

1. Patching the plaster on the pool bottom, redoing the pool deck area (again...) and removing the piles of brick, construction materials and weeds between the pool and channel and replacing it with River Rock type stones.
2. Redo the existing pool and pool deck area. This would allow the job to be done completely and would allow the replacement of the old plumbing and filter pumps with much more efficient units.
3. Total redesign of the pool area. It was pointed out by a number of owners, that our 20+ year old design is rather inefficient when you look at the available property area around the pool. The pool is the centerpiece of the property and should be a “first class amenity in a first class property.” Suggestions included a much larger and more efficient Hot Tub. The current “Spa” holds 8 to10 people comfortably. We obviously need to be able to accommodate twice that number or more. The lack of heat for the main pool was another concern. Energy prices would preclude heating the main pool, but a combination of darkening the bottom and the addition of solar water heaters on the “channel side” roofs of the cabanas would warm the pool with a minimum expense of energy. Other suggestions included a kid’s area, a sloping beach type entry area and the ability to swim laps.

Many other worthwhile suggestions and comments were made during the 2006 Owner’s Meeting.

Randy Clay #108

Update: May 26, 2006

We have discussed our needs and options with the 1st Pool Builder. They made a proposal last year to refinish the existing pool and will include a 2nd proposal that completely redesigns the Pool and Pool area. We will let you know how this progresses...